Motorola Barcode Scanner specification for vintrace

Please find the specification below for the recommended Motorola barcode scanner device compatible for use with vintrace.

MODEL: MC9190 or MC9200

  • 802.11a/b/g
  • Lorax Long Range Imager (1D & 2D)
  • VGA
  • Color screen 256MB/1GMB
  • 53 Key, Bluetooth
  • Interactive Sensor Technology (IST)
  • Windows Mobile 6.5+ (important: a device with Windows CE will not work).

Additional options

  • Motorola KT-21-61261-01  :Spare Lithium Ion 2200 mAh Battery for MC90XX-G
  • Motorola SSB-MC9190G-30 : 3-Year, Comprehensive coverage, Bronze Service
  • Motorola CRD9000-111SES : Single-Slot Cradle Kit

Suspend and Resume jobs with the barcode scanner

There are now two options when saving a job while in offline mode. Ready to sync and the newly added ‘Suspend’ option.

Suspending a job saves the information you’ve added on to the scanner device, which can be resumed at a later date. Selecting the job again allows you to resume from where you left off.

Suspended Jobs will have their state set to ‘RES’ (resume) in the worklist.

Otherwise, if you scan the work number of a job which is suspended you will notice that your saved information is already there, ready to be resumed.

Clicking on a job which is pending will also allow you to resume the job if you want to make some last minute changes.


Nominating a partially full barrel on the barcode scanner

You can now use the scanner to mark which barrels in a barrel group are partially full.

On an associate job you can mark which of the barrels are partial by clicking the ‘P’ button.

If you are tracking the exact volume of the barrel, enter in the amount before clicking the partial(‘P’) button.

For verified jobs or looking at a Barrel group from the Group search you can determine which barrels are partially filled as there will be an asterisk next to the barrel name.

Support for scanning location barcodes

You can now scan barcodes to add a storage area/bay/bin to a barrel job (associate, verify and move barrel/group jobs).

The barcode format for a location is : LOC#STORAGEAREANAME#BAY#POSITION

On scanning the barcode the location will be added to the job. In the below example a barcode for a test area was scanned and added to the location list.

Offline support for the barcode scanner

In version 3.2.1 and above in VINx2, the barcode scanning software has the ability to work without a constant network connection.  This can be useful if you don’t have suitable wireless coverage in your barrel caves.  You’ll still require a network connection to synchronize the latest barrel details to the scanner, and to synchronize the jobs you’ve completed back to your VINx2 database, but you don’t have to have it connected all the time.

After updating your barcode scanning software you’ll notice an extra tab at the bottom of  the login screen called Sync.  In here, we have some new sync options for offline mode.  You’ll want to check “Enable sync support”.

Click on Save, then back to the Login tab to log in as usual.

There is a new Sync button on the main screen.

You’ll need to click this to get the latest barrel and wine details, lab results and barrel jobs, etc onto the scanner.  Please note that the first time you do this, it can take some time depending on how many barrels you have at the winery, but after the first sync the server and scanner work out what’s changed since the last sync was done and only updates that information.  The system also splits the sync into small steps of roughly 100 barrels at a time to make sure the scanner doesn’t run out of memory during the sync.

Click the “ok” option and you can now work with the scanner like you used to.  You just need to remember to sync to push the jobs you’ve completed back to VINx2, and to get the next load of jobs waiting for you.

You might have noticed on the first screen-shot, there is also a “Start offline *” mode.  Use this is handy when you need to log into the scanner without being in wireless range.  With this option turned on, VINx2 starts offline and will only connect to the server when you need to sync.  You will have needed at least one successful login and sync before this option working.  The benefit of leaving this option off is that it has increased security as you can’t start the scanner software without providing your login details, and it also refreshes barrel attributes and the list of available storage areas as soon as login.

Of course, if you have decent wireless coverage, you can still use the scanner’s regular mode which will look up all the details in real-time.

Setting up VINx2 on a wireless barcode scanner

The following steps below contain instructions on how to install and setup your barcode scanner to work with VINx2.

Firstly dock the device in the cradle making sure the USB is connected to your computer, the device is on and the power is connected to the cradle. Next download the installer (located here) on to your computer and run the file. Follow all the on screen prompts selecting the default options.

During this process you will be prompted to install the software on to your scanner.

Select the Device option and VINx2 should be successfully installed.

There are a few more files that need to be installed on to your device.  Locate these files using the File Explorer. The files will be located at Program Files > VINx2.

Install the three files below:

  • NETCFv2.wm.armv41
  • symbol.all.arm
  • System_SR_ENU_wm

Select the install location as Device for each of these files. You may be prompted to restart your device during these installs.

Open up VINx2 from the Start Menu and click the Connection tab.

Your VINx2 URL will be the same as you use to access the Web Browser version of the software but replacing the app at the end with MobileWebService. For example http://<YOUR-SERVER> where XXX is your client code.

After this you will need to remove the scanner from the dock to enable wireless connectivity.

Head back to the Login screen, input your credentials and press the Login button.

Once logged in you will be presented with the following screen.

Press the Sync option to synchronize data to the scanner.

To test the installation is working correctly complete a work order following the instructions listed here.

Moving barrels with the barcode scanner

Barrels can be easily moved by scanning them with the barcode scanner.

Barrels in a barrel group must all be moved together, you can however move them individually in the web interface if you require.

To start off scan a barrel.

Once you have your barrel(s) on the scanner tap on the Actions menu, from there you can select move.

This can be done from either the wine or the barrel group on the scanner.

This brings up the Move Group screen on the scanner, you can select the Storage area, bay and starting/ending stacks for the barrels.
The Bay field can take text, so you can enter names, numbers or any combination of the two.

When you are done entering the information tap on add.

If you wish you can input multiple locations for the barrels, simply enter the information and tap add to add it to the list.

Once you are finished adding the new locations tap on Save to move the barrels.

You will need to re-scan the barrels in order to see the new locations on the barcode scanner.

Using the barcode scanner in the cellar

Checking barrel details with the barcode scanner is as simple as scanning the barcode on the barrel.  Something like the following will appear.

This shows you information about the barrel, and has links to the wine details (the “12JXSAB” link in the image above), and to the barrel group in general (the “BG2” link in the image above).  You can also show any jobs that this barrel has scheduled against it from here.  Actions that can be performed:

  • Change barcode: reassigns a different barcode to this barrel
  • Edit: edit barrel details from the scanner
  • Move: change the location of the barrel

You can start a job from the job list by double-tapping it (more on working with jobs can be found here).

Tapping the link for the wine will take you into the wine details.  Which will look something like this:

In here you can see information about the wine including product state, location, fermentation state, volume, owner.  You can also use the composition tab to view the composition of the wine.  The most recent analysis for the wine can be seen on the analysis tab, as shown in the following example:

Again, jobs scheduled for this particular wine batch will show up in the list of jobs as well.

Under the Actions menu you can move the location of the barrels, as well as add a tasting note (which can be typed in from the device and saved).

From the main menu you can also search for barrels or groups by code, owner or wine batch code, and whether they are empty.  This is done by tapping on one of the following icons:

The search screen will look like the following:

Double-tapping one of the barrels in the list will take you into the details as if it had been scanned.

In the rare occasion where the laser for the scanner is not firing there is also a “Reset scan” button on the main menu.

Tapping this reinitialises the scanning engine which should get things running again.

Completing jobs with the barcode scanner

Jobs can be brought up in a number of ways on the scanner.  The simplest is if the cellar hand has a paper copy of the cellar note.  They just need to scan the barcode on the top of the note with the scanner and a list of jobs from that note will appear.

A list of jobs for a barrel or wine batch is also available in the “Jobs” tab when viewing barrel or wine details.  You can also tap the “Jobs” button on the main screen and search by date.

By default this will show you the barrel jobs for the current date.  You then select a job by tapping it and then tapping “select job”.

Some jobs (such as the one above) will require barrels to be verified.  So that all barrels selected by the winemaker in creating the work order should be scanned by the cellar hand.  The cellar hand starts scanning and the scanner will highlight barrels in the “Barrles” tab that have been selected.  If any barrels not in the list are scanned, a warning will appear.  As such, it is good practice to scan the barrels prior to making additions etc as this can pick up some mistakes.

Other jobs such as filling barrels, like in the next screenshot:

will add barrels to the job when barrels are scanned.  This will build up a list of barrels in the “Barrels” tab which will automatically be added to the job when it is Saved/Completed in VINx2.

Once the barrels for a job have been scanned and the work completed, the cellar hand can update the details in the Location tab for the location of the barrel group, and add additional notes if applicable.  Then the cellar hand taps the “Save” button.