There is now support in the system to track the volumes of individual barrels in a Barrel Group.
When ever there is a change to a Barrel Group’s Volume, that change must be accounted for amongst the Barrels. For future reference – volume change within a barrel group will be denoted as ‘Configuring’ the Barrel group.
A barrel group can be configured from two opposite approaches;
1. Wine is emptied out of a Barrel Group (Dispatch, Bottling, Transfer out, etc)
2. Wine is filled into a Barrel Group (Extraction, Transfer in, Topping, etc)
They have different screens in vinx2 but they serve the same purpose to track the volumes of the individual Barrels at the completion of an operation.
Amount – The amount of wine leaving the barrel.
Pre: The amount of wine in the barrel before the operation
Post: The amount of wine left in the barrel after the operation. If the barrel still has some volume remaining it’ll be marked as a Partial Barrel on completion of the operation.
The Configuration button will lead to two different screens depending on whether the Barrel Group has already been filled:
- Filling a new/empty Barrel Group leads to the Creation/Setup Screen, where you can select the group’s; name/location, as well as configure the barrel’s volumes.
- Filling an existing Barrel Group leads straight to the configuration screen.
In the example below, wine is being transferred into two Barrel groups, the first being a new Barrel Group (note how there is no volume) and the second being an existing Barrel group (that currently has 100 gal).
Filling the new Barrel Group
This is the same screen you see when creating a new Barrel Group. The Barrel Group below has previously been set up. Look at the ‘Create new Barrel Group’ section if you need help setting up a Barrel Group.
That 18gal needs to be accounted for and is allocated to the barrels.
Creating/Setting up a new Barrel Group
With the exception of the Rack to Barrel Group operation, where to create a barrel group is still the same (inline, by clicking the star(‘new’) icon or through Winery Setup >Vessel > Barrel Group > New).
There are two changes in creating a new barrel group that include:
-Selecting a Fill option, which guides how any changes in volume (of the Group) will impact the individual barrels in the Barrel Group.
-Configuring the Barrel Group, which sets up the individual volumes of barrel (ahead of time)
Changes to the Rack to Barrel Group Screen:
The Transfer to Barrel Group screen now looks the same as the other Transfer screens (Rack,Blend etc). In order to create/edit the Barrel Group details you need to click on the ‘new’ button.
Note: If you are completing a work order that was created before vinx2 was updated – the barrel group information isn’t lost. In order to view/update the information, you will need to create the barrel group by clicking on the ‘new’ button.
Configuring the Barrel Group
Use the Configuration screen to allocate the volumes to the barrels. These volumes will change in vinx2 once the operation is completed.
In the below example 250 gal is being transferred into a new Barrel Group. Use the screen to allocate the volumes to the barrels. Besides manually entering the amounts, the screen has support to help you apportion the volume.
Apportion Partial: Apportions the group’s remaining volume across the ‘Partial’ barrels. In the example below, 3 barrels are selected to be filled (total: 177), the remaining volume 250-177 = 73 is split across the two Partial barrels (36.5 each)
Rack and Return
For a Rack and return operation the Barrel Group has both buttons. The emptying button for the ‘Rack’ and the fill button for the ‘Return’. In most cases you won’t have to worry about the emptying, as the Rack is generally a full transfer.
If the original amount isn’t returned you will need to configure the barrels (fill button).
In the Rack and Return below only 260 out of the original 295 units of volume returns. So the barrels need to be configured to represent the Barrel Group at the end of the operation.
Barrel Groups require a configuration only if there is a change in volume. In vinx2 the ‘Record pre-topping loss’ mode doesn’t change the volume of the Barrel Group so the fill button isn’t available.