For this feature, when a bulk wine is measured down to zero volume and it’s the last component in the batch, vintrace now prompts users to do one of two things with the remaining cost amount:
- Write off the cost
- Transfer the cost to an active wine batch
How to write off the cost
Step 1. Setup a Write off account.
You can setup you own Write off account or you can use the default Write off account that is already provided. In this example, a new Write off account with name “Write Off Account” is setup; type must be set to Write Off.
Step 2. Configure a Reason for Loss to link to your Write off account.
Navigate to Winery Setup – Production – Reason for Loss and click on New Loss Reason button. Enter Loss Reason and select the Write off account configured in step 1.
Step 3. Measure down a bulk wine to zero.
Let’s take for example that you have a bulk wine “BCFL100” that you want to measure down to zero but it has existing cost and you want to write off the cost. From the Product Overview, click on Operations – Measurement.
In the Measurement screen, enter 0 in the Amount field and click on the calculator icon to calculate the Loss amount. In the Loss Reason field, enter the Loss Reason you have setup in step 2.
Click on Now+Save button. And then Click on OK button in the confirmation dialog.
In the warning message, click on Write off button.
In the next warning screen, you are prompted to confirm the account to use for the write off. By default, the Write off account you have setup for the Loss Reason you selected for the Measurement operation will be selected. Click on OK button.
How to transfer cost to an active product costing
You can transfer a cost to an active costing such as packaging operation, or a transfer operation (transfer to a different batch) that was previously done on the batch.
Before you start, make sure you have a Write off account and Reason for Loss already configured as per step 1 and 2 in How to write off cost.
Step 1. Make sure that the batch you want to measure down to zero has an active costing. In this example, the batch “bcfl002” has an active cost that was due to a Packaging operation previously done.
Step 2. Measure down a bulk wine to zero.
From the Product Overview, click on Operations – Measurement.
In the Measurement screen, enter 0 in the Amount field and click on the calculator icon to calculate the Loss amount. In the Loss Reason field, enter the Loss Reason you have setup. In this example, “Transfer Cost” Loss Reason has been setup and selected.
Click on Now+Save button and then click on OK button in the confirmation dialog.
In the warning screen, click on Transfer button.
In the dialog that pops up, click on the costing event for the stock item that was used in the packaging operation.
If you go to the Costs tab of the stock item involved in the Packaging operation where the costs have been transferred, you can see that the cost from batch “bcfl002” has been transferred.